Premium Interior Watt Spaces

Please take the time to read ALL of the information.
We sincerely feel you need to know ALL of it.

Move In Information
There are NINE doors that go into the Moncrief Building.
This makes it very easy for everyone to have close and easy access to their booths
for move in IF we all follow a plan.
Move in is Friday, September 12 beginning NOT BEFORE 10 AM.
Even if you see activity in the building BEFORE 10 AM...that is management getting set up
for your arrival. PLEASE do not come in before 10 AM. We appreciate that.
If you live within 50 miles of the facility, please try to arrive between 10 AM and Noon.
If you live further than 50 miles, you might arrive between 11AM and 1 PM as your drive is further.
These arrival times are not set in stone but merely a suggestion to remove any "bottleneck"
and allow everyone to drive their vehicles almost right to their booths for ease of offloading.
As soon as you arrive, go to Northwest corner of the "stall area" in the Moncrief Building
and CHECK IN. You will clearly see a manned check in table.
You will then be shown where your space is.
Then please drive in, unload everything from your vehicle
AND THEN MOVE OUT OF THE AISLE WAYS so others can get in behind you.

Your Interior Space
Your premium interior space gives you an opportunity to watch all of the demos in the arena.
Your space is approximately 10 x 20 feet of tile flooring. Electric will be run along the walls,
but bring extension cords or you might not be able to reach the power source.

Parking
There is plenty of free parking at this facility.
After you offload your items, please IMMEDIATELY move your vehicle and trailer
to the West of the facility. We will show you when you check in.
There is overnight parking for RV's and living quarters trailers through the facility
with no reservations, but sign up when you get there.
RV parking us behind the Swine Barn in the Northeast corner.
Enter building and look for RV OFFICE.
Charge is $20 and includes electric and water. There is a dump station you have to drive to.
THIS RV/TRAILER PARKING IS NOT THROUGH THE EXPO,
this is through Will Rogers Memorial Center.
Questions at 817-392-7469 during business hours.

Scheduled Speaker / Educator Walk Through !
If your group is part of the speakers / educators in the South Arena,
IT IS IMPERATIVE that you attend one of the two walkthroughs on Friday
so everyone is on the same page as far as timing, staging locations, microphones, music,
and everything else you need to know to have a professional coordinated presentation.
There will be one walkthrough at 1:00 PM and one at 4:00 PM.
Please come to the "check in table" at one ( or both ) of these times so you will
know how your demonstration will be handled.
This is the time for questions.
Please remember that coordinating this many groups can be challenging
if everyone isn't on the same page. So please don't miss one of these walkthroughs.
THANK YOU.

URGENT need not to exceed your speaker times
Please note that the Expo speakers and educator times are very exciting
....and very tightly scheduled with one right after another.
You MUST keep an eye on your speaker time
AND ARRIVE ON TIME AND NOT EXCEED YOUR ALLOTTED TIME !
There will likely be another group right on your heels waiting to get into the South Arena.
We CANNOT have one group run long or you can see
what the domino effect could be during the day.
PLEASE BE COURTEOUS and WATCH YOUR TIMING !
Thank You for your courtesy in this issue.

Security
Lock your tack/storage area
As a courtesy, each year we hire security to keep your horses and items watched over
during Friday and Saturday nights.

HOWEVER, THE EXPO IS NOT RESPONSIBLE FOR LOSS OR DAMAGE
TO YOUR ITEMS OR HORSES !

In order to assist the guard, you must hang a small sign on your
stalls with your contact info stating where you can be reached during the Expo evenings
on the outside chance you are needed.
Each person who is authorized to have "after hours" access to the horses
will receive a wristband to wear for the weekend.
These wristbands will be issued on Friday at check in.
NO ONE.....NO ONE without a wristband will be allowed in the facility or near the horses
after hours. NO EXCEPTIONS.
So please make sure that anyone who needs a wristband, has one.
After hours the security guard will be at the "people door" in the Southwest corner of the
Moncrief Building. Please ask during check in if you aren't sure where we are mentioning.
The guard will not know each person so without wristbands you will not be able to get in.
THIS BUILDING WILL BE ON LOCK DOWN after hours for your protection.

"In Case of Emergency" Signs
In order to assist the night security guard, please hang a small sign on the front of your booth
with an evening contact phone number ( or two ) so in case there is any issue, he will know who to call.
If you need assistance with a nice professional sign, e-mail HERE and we'll send you
a .jpg to print.

Building Entry for Participants
As mentioned above under "SECURITY", there will be a guard at the "people door" in the
Southwest corner of the Moncrief Building. This is where you enter as a participant.
Make sure you are wearing your wristbands or you will NOT BE ALLOWED IN
that door and will only be able to get in through the "paying" front door
during regular Expo public hours.
These security measures are for the horses and your items and your personal protection.
The guard will not know each person so without wristbands you will not be able to get in.

Climate Control
Here's what the web says about typical temps during our event.

Normal High: 89°F

Normal Low: 64°F

Sat.
Sept.13

Normal High: 88°F

Normal Low: 64°F

Sun.
Sept. 14

The Watt Arena itself is air conditioned and always VERY COLD. The booths and horses
are in the stall area and there is air blowing through there, but it is not climate controlled.
There are open doors and air blowing through....but it could get warm by end of day.
So I might suggest if you have fans for yourself and your booth consider bringing them.
Just in case.

Lighting
Although the booth/horse area is well lighted, it is lit by large overhead florescent lights.
It never seems to be very "bright" in the booths.
If you bring lighting it will likely make your booth "jump" and more interesting and approachable.
Each booth has electric plugs behind it through the bars.

Photographer
The Expo is such a great time to get those photos showing off your booth
and marketing at an event.
We have hired a photographer who will be down in the arena
during the demos and clinics on Saturday.
If you want a booth photo you might contact her and she might take it on Friday before the event.
That photographer is Terrie Hatcher www.terriehatcher.photoreflect.com
Although she will be in the arena on Saturday, it will be helpful for you to
get to know her on Friday so you might make sure she gets the photos you might want
in the way you might want them. She will provide you with CD's with many photos if you want.
Or individual photos either on CD or printed.
Terrie's email is HERE to make sure she knows your wants.

Expo Schedule
The exact schedule of demos and performances and speakers will be posted on the website
approx. two weeks before the event. It is not finalized at this time.

Sign Up Clip Boards
It is often a good idea is to have a clipboard in your booths with a "sign up sheet" in it.
It might says something like " Please contact me after the Expo about ________"
And then have a place for their name, e-mail and phone.
Then you can follow up with them rather than waiting for them to one day find you again.

Something not mentioned here ?
Please e-mail HERE

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